Which booking apps for personal trainers have no monthly fee?

Coachfront has no monthly fee and includes every feature, taking 1% of online payments capped at £49 a month. Calendly's free plan covers one type of 1:1 booking. Bookwhen's free plan is for free events only.

Do personal trainers need booking software?

Not on day one. It starts to help once you're tracking packs, payments and cancellations for more than a few clients.

Can I take deposits for PT sessions?

Yes. With Coachfront you set a deposit when you send a time or on the session type, and the balance is tracked until it's paid.

Best booking software for personal trainers in the UK (2026)

8 min read · Updated 7 October 2026

A lot of booking software is built for studios with a public timetable. Many personal trainers book clients over WhatsApp and sell packs of sessions. Look for an app that does packs, payments and private bookings well, and costs little while you're starting out. We make Coachfront. Facts come from each company's own website, linked at the end.

What a personal trainer needs from booking software

Session packs and monthly plans, with sessions left visible to the client
A way to book clients yourself, without publishing your diary
Deposits or upfront payment, so a no-show is paid for
Tracking of who owes what, including cash and bank transfers
Clients booking and paying from their phone without a password
A price that suits a handful of clients

The main options side by side

Feature	Coachfront	Gymcatch	Bookwhen	TeamUp	Mindbody
Monthly price	No monthly fee. 1% of online payments, capped at £49	£10 + VAT, plus £2 bolt-ons	Free for free events. Paid plans from Lite	From £99	From £89 per location
Contract	None	None	None	None	Fixed terms, for example 12, 24 or 36 months
Clients book without an account	Yes	No	Yes	Not stated	No
Packs and memberships	Yes	Yes, memberships £2 bolt-on	Yes, Standard and above	Yes	Yes
Deposits with balance tracked	Yes	Not stated	Deposit ticket only	Not stated	Not stated
Private times sent by link	Yes	Not stated	Not stated	Not stated	Not stated
UK Direct Debit	Yes	Yes	Not stated	Yes	Yes

Monthly price

Coachfront: No monthly fee. 1% of online payments, capped at £49
Gymcatch: £10 + VAT, plus £2 bolt-ons
Bookwhen: Free for free events. Paid plans from Lite
TeamUp: From £99
Mindbody: From £89 per location

Contract

Coachfront: None
Gymcatch: None
Bookwhen: None
TeamUp: None
Mindbody: Fixed terms, for example 12, 24 or 36 months

Clients book without an account

Coachfront: Yes
Gymcatch: No
Bookwhen: Yes
TeamUp: Not stated
Mindbody: No

Packs and memberships

Coachfront: Yes
Gymcatch: Yes, memberships £2 bolt-on
Bookwhen: Yes, Standard and above
TeamUp: Yes
Mindbody: Yes

Deposits with balance tracked

Coachfront: Yes
Gymcatch: Not stated
Bookwhen: Deposit ticket only
TeamUp: Not stated
Mindbody: Not stated

Private times sent by link

Coachfront: Yes
Gymcatch: Not stated
Bookwhen: Not stated
TeamUp: Not stated
Mindbody: Not stated

UK Direct Debit

Coachfront: Yes
Gymcatch: Yes
Bookwhen: Not stated
TeamUp: Yes
Mindbody: Yes

Prices from each company's own pricing page on 7 October 2026. Card processing fees are extra on all of them. Not stated means their website doesn't say.

Best for PTs who book over WhatsApp: Coachfront

If most of your bookings start in a WhatsApp chat, Coachfront's Send a time lets you offer a time, or a few, with a deposit. The client picks one and pays, and it's in your diary. Anything still owed gets a pay link you can paste into the same chat.

There's no monthly fee, and clients pay no booking fee. Packs, monthly plans with a session limit, carry-over of unused sessions and Direct Debit are all included.

Best low flat price: Gymcatch

Gymcatch costs £10 a month plus VAT, with £2 bolt-ons for extras such as memberships. If you take a lot of card payments every month, a flat fee can work out cheaper than a percentage. It also has its own app for clients.

Best for classes and events: Bookwhen

Bookwhen is popular with UK class and event organisers, lets people book as guests and offers booking pages in 11 languages. Its free plan covers free events only, so you'll need a paid plan to take payments. Deposits work as a separate deposit ticket, with the balance collected outside Bookwhen.

Best for growing gyms: TeamUp

TeamUp is built for gyms and studios with a member base, priced by active customers from £99 a month with no contract. It has a member app, lead management and Direct Debit through GoCardless. For a solo PT with a handful of clients it's more than you need.

Best for multi-location businesses: Mindbody

Mindbody suits larger businesses that want its consumer marketplace and done-for-you websites. Pricing starts at £89 a month per location on fixed terms, for example 12, 24 or 36 months, and clients need a Mindbody account to book.

How to choose

Mostly 1:1 clients booked by message: pick something that does private booking links and deposits.
Mostly classes: pick something with a strong public timetable and waitlist.
Lots of card income each month: compare a flat fee against a capped percentage for your real numbers.
Want to leave easily: check the contract length and whether exporting your data is free.

Write down a normal month: card income, number of payments and number of clients. Then work out the real cost of each option, including card fees.

Sources, checked on 7 October 2026

Quick answers

Which booking apps for personal trainers have no monthly fee?: Coachfront has no monthly fee and includes every feature, taking 1% of online payments capped at £49 a month. Calendly's free plan covers one type of 1:1 booking. Bookwhen's free plan is for free events only.
Do personal trainers need booking software?: Not on day one. It starts to help once you're tracking packs, payments and cancellations for more than a few clients.
Can I take deposits for PT sessions?: Yes. With Coachfront you set a deposit when you send a time or on the session type, and the balance is tracked until it's paid.